2021 Parish Council Minutes

To receive a report on behalf of the Environmental Warden.

- I have been doing my duties around the village and noticed a significant decrease in dog fouling and litter. There are still the hot spots, particularly along the tow path between the foot bridge and Coys Bridge for dog fouling and near the Tower. I do my rounds almost daily at various times and regularly speak to other dog walkers. I’d like to thank the villagers that have spoken to me about people they have noticed who are not picking up after their dogs, I have taken note of this and would like to remind all of the dangers of dog fouling to our health and that they are liable for a fine.

The quantity of litter seems to have decreased, although I am picking up very small amounts most of the time. This is not only unsightly it is also a danger to our much loved wildlife.

I will continue to do my rounds in the village, you may notice me in my high vis jacket with environment warden

SKPC written on the back. If you have any concerns or anything to report please feel free to approach or contact me.

To receive reports on behalf of local voluntary groups.

 - A summary report was provided by Cllr Johnson as follows…

Three new members in the team; 18.5 hours done; 1668 vehicles checked; 211 speeders (up to 47mph); significant repeat offenders; 42mph maximum at school corner. There is currently a trial 20mph advisory in the area (not South Kyme but possibility that South Kyme may see this in the future). A full report will be made available following the meeting.

Present: Cllrs Head M (Chair), Alexander, Johnson, Shields, Moore, Head J; D Daly (Clerk); County Cllr Key; 2 representatives from Anglian Water; 10 members of the public.

Welcome and open the meeting.

 - The meeting was opened at 19:51.

21/22/150

To receive and agree apologies for absence. - None.

21/22/151

To receive disclosures of pecuniary and non-pecuniary interests, pursuant to section 31 of the Localism Act 2011, and applications for dispensation from Councillors on matters considered at this meeting. - None.

21/22/152

To determine which items on the agenda, if any, require the exclusion of public and press under the Public Bodies (Admissions to Meetings) Act 1960 1 (2) and resolve to exclude public and press for these items. - None.

MEETINGS

21/22/153

To approve the Minutes of the meeting held on 23rd September 2021.  - It was RESOLVED to accept the minutes as presented.

21/22/154

To approve the Minutes of the meeting held on 20th October 2021.  - It was RESOLVED to accept the minutes as presented.

POLICY & PROCESS

21/22/155

To receive interest in casual vacancy, approve new Councillor position co-option and complete necessary paperwork.

 - There were no candidates forthcoming.

21/22/156

To approve a South Kyme Parish Council Publication Scheme as required through regulation.

 - It was RESOLVED to accept the document as presented and to maximise online information via the website rather than hardcopy.

21/22/157

To agree production of a quarterly newsletter.

 - It was RESOLVED to produce and circulate two more quarterly newsletters, at which stage a review will take place regarding the success of the initiative. Electronic versions will continue to be promoted to reduce the cost of printing.

PLANNING

21/22/158

21/1469/FUL - 17 Low Road South Kyme LN4 4AG - Proposed conversion of living space into beauty room  - It was RESOLVED the no objection be made.

21/22/159

To receive report on the Ecotricity proposal on the Heckington Fen Solar Park and to agree next actions.

 - The Councillors attended an online presentation by Ecotricity. Cllr M Head reported Ecotricity stated that if the solar farm application fails then it will look at a wind farm alternative. It is proposed that there be 1,500 acres of solar panel. It is a significant project. We now await the formal proposal to go to public forum toward the end of 2022. The public benefit is limited to s106 monies to County and District – although South Kyme would look to apply for public grant money nearer the time if the opportunity arises.

FINANCE

21/22/160

To discuss and agree actions relating to provision of Broadband service to the Coronation Hall.

 - The Village Hall committee is still awaiting connections by the broadband operator. Associated equipment will not be purchased until the connections are complete. The grant has been paused while awaiting conclusion of the above issues. The meeting was reminded that the Council has committed and agreed to cover 50% of the line rental.

21/22/161

To approve continuation of Highway Grass Cutting contract on behalf of Lincolnshire County Council.

• It was RESOLVED to continue with grass cutting arrangement with Lincolnshire County Council for a minimum fee of £418.91
• The Clerk to respond accordingly.

21/22/162

Presentation of financial accounts for the period.

• It was RESOLVED to accept the accounts as circulated and presented.
• It was further RESOLVED to pay across the remaining 29p to the Morris Memorial Fund.
• It was RESOLVED that the Clerk will ensure the new assets (sculptures) are registered with the Insurance company.

21/22/163

To agree accounts for payment.

 - It was RESOLVED to accept the accounts for payment as circulated and presented.

21/22/164

To discuss and agree further actions relating to the budget and associated precept for financial year 2022-23.  - Following some discussion on the standard running costs of the Council and the range of Initiatives that will feed of the allocation of £2,700 for Initiatives, it was RESOLVED to accept the budget report as circulated and to move the content to the Precept decision at the January meeting.

INITIATIVES

21/22/165

To receive an update on Kingfisher Repair Work and agree next actions.

 - An update was provided on the asset transfer discussion with NKDC; a final review of the contract has been completed; The contract is signed and ready to be sent.

21/22/166

To receive an update on Canoe Portage and agree next actions.

 - It was recognised that the ramp will need to be weeded. The Village Hall committee are offering the car park for canoe users, whilst making consideration for those who may have booked the Village Hall. There will need to be contact with Slea Paddlers to gain support for any grant application. The size of the platform needs to be acceptable to village, so it was RESOLVED to produce two viable costed solutions (including grants). It was further RESOLVED to commence a village consultation before Christmas.

21/22/167

To receive an update on the Village Questionnaire and agree next actions.

 - 69 questionnaires have been returned.

Graphs and response analysis results are expected by the January meeting, followed by a published document.

21/22/168

To receive an update on local the Heritage Asset Pilot Project and agree next actions.  - No further progress to date.

21/22/169

To discuss further plans for a local Queen's Platinum celebration and agree next actions.

 - It was RESOLVED to setup a working group and decide a level of funding at the January meeting.

21/22/170

To agree actions regarding provision of a new noticeboard.

 - It was RESOLVED to incorporate this provision into the consultation document along with the Canoe Portage.

REPORT

21/22/171

To report on observations from the LALC AGM [Cllr Alexander]

 - This event was held on 6/10/2021; there were three workshops; the wellbeing links workshop was especially interesting, backed by LCC, looking for some immediate action that should result in some information,in different formats, to inform the community.

GENERAL

21/22/172

To agree to request the provision of salt bag for the village from Lincolnshire County Council.  - It was RESOLVED to accept the provision of this facility from LCC.

21/22/173

To agree actions relating to New Resident Letter.

 - It was suggested that face to face contact would be more beneficial, therefore this proposal was not carried.

21/22/174

To agree to fund and erect a Christmas Tree for the village.

 - It was RESOLVED to source a Christmas Tree from a supplier in Billinghay for £80, and to erect using assistance from community.

21/22/175

To discuss and agree the provision of a sandbag capability for the village.

 - It was RESOLVED that NKDC will be approached to supply bags or the Council will supply if NKDC not willing; and that the Council will supply a bag of sand.

21/22/176

To discuss and agree the provision of skips for the removal of Christmas Trees.  - This proposal to provide two skips as for the previous year did not succeed.

21/22/177

To discuss and agree provision of correct IT services for delivery of Council services.  - It was RESOLVED to accept the report as circulated with no changes.

STAFFING

21/22/178

To report outcome and next steps from the Vision and Planning Day.  - It was RESOLVED to defer this item until the next meeting.

21/22/179

To agree the formation of a Staffing Committee, the members, and the terms of reference.

 - It was RESOLVED to set up a Staffing Committee with a Terms of Reference as circulated (unchanged) and for the members of that Committee to initially be Cllrs Moore, Head J, Alexander and Johnson. The Chair of the said Committee will be the first business of the first meeting.

21/22/180

To note correspondence on North Kesteven District Council decision notice MO20-22.

 - It was declared that North Kesteven District Council have not upheld the complaint and there is no further action.

CLOSE

21/22/181

To consider agenda items for the next meeting on 27th January.

• Canoe portage
• Vision report
• Further noticeboard
• Questionnaire results
• Response to public questions
• Assets transfer
• Approve precept
• Heritage Asset Pilot project
• Queens Platinum Commemoration
• Broadband for Village Hall

Meeting Close - 21:23

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Full CSW report provided following the meeting…